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Connecting to Google Workspace with Okta
Connecting to Google Workspace with Okta
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Written by Akooda
Updated over 11 months ago

This article provides instructions for connecting Google Workspace via Okta to your Akooda account. This connection essentially provides Akooda with access to public Calendar events and private Drive folders/documents that are manually shared with Akooda.

For more information about how Akooda helps your organization evolve and the inherent privacy and security protections in place, see Akooda Integration Principles.

Before We Begin

Before connecting your organization’s Google Workspace account with Okta, check that:

  1. You’re an Admin in Akooda.

  2. You’re an Admin for your Google Workspace account with the "Users > Write" permissions.

  3. You’re an Admin for your Okta account.

If you don’t have the right permissions as mentioned above, please send this guide to the right individual in your organization (usually this is IT or Info Security personnel). If you require further assistance getting the right permissions, please don’t hesitate to contact our support team at [email protected].

NOTE: At any point, if the Google Workspace user is deleted or admin access permissions are revoked, your Akooda sync will stop working and will require re-connecting by following this guide’s steps.

How to Connect

Step 1: Add a Google Workspace Admin User

Follow steps 1 and 2 in the Google Workspace connector guide.

Step 2: Import Google Workspace Users

  1. Sign into Okta’s admin dashboard

  2. Import the Google Workspace users (as instructed in Okta’s “Import users from an app“ guide)

  3. Click “Confirm Assignment” button for the user created in step 1 (akooda@[YOUR_EMAIL_DOMAIN])

  4. In the pop-up window, enable the the “Auto-activate users after confirmation” checkbox and click “Confirm”

Step 3: Connect the Google Workspace User to Akooda

Continue through steps 3 and onwards in the Google Workspace connector guide.

Next Up

Processing your organization's data post initial integration may take up to 24 hours. Once done, you will be able to see tagged Google Workspace interaction data in your Akooda account (according to each individual user’s access permission).

If you run into any problems, we’re here to help. Reach out to [email protected] to get assistance for your organization.

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